Free CPD Record Template for UK Healthcare Professionals

A CPD record template helps you capture everything required for revalidation in a consistent format. Whether you use a paper form, a spreadsheet, or a purpose-built tracker, the fields below are the minimum you should record for every activity.

Essential fields in any CPD record

• Activity title — Identifies the entry when searching your portfolio later
• Activity type — Categorises the learning (course, audit, teaching, etc.)
• Provider — Shows the accrediting or delivering organisation
• Date completed — Confirms the activity falls within the revalidation period
• Duration — Hours and minutes — used to calculate CPD points
• CPD points — The credit value (auto-calculated or from a certificate)
• Category — Clinical / Academic / Management-Leadership / Personal — required by most bodies
• Learning environment — Internal / External / Personal
• Description — A brief summary of what the activity involved
• Reflection — What you learned and how it affects your practice
• Evidence reference — Certificate filename, publication DOI, or meeting minutes ref

Paper templates from regulatory bodies

If you prefer a paper record, each major UK regulatory body publishes its own template:

• GMC — the Supporting Information for Appraisal and Revalidation guidance includes log templates
• NMC — the Revalidation Hub provides downloadable forms for CPD, feedback, and reflective accounts
• HCPC — the CPD Profile template is available on the HCPC website
• GDC — provides an Enhanced CPD record template aligned with its 2018 framework

Spreadsheet vs digital tracker

A spreadsheet works — many professionals have used one for years. But spreadsheets have limitations that become apparent as your career progresses:

• They cannot store certificates alongside entries — you need a separate folder structure
• They are not accessible from multiple devices without version conflicts
• They can be lost, corrupted, or accidentally deleted
• They require manual point calculations and do not validate against regulatory requirements
• They cannot generate appraiser-ready summaries or PDF reports

What a purpose-built tracker adds

A purpose-built CPD tracker like myCPD Tracker gives you:

• Automatic point calculation — enter hours, get credits
• Secure evidence storage — certificates stored alongside each entry, backed up to your Google Drive or OneDrive
• Revalidation progress tracking — dashboard showing points against regulatory targets
• Appraiser access — share your portfolio with a reviewer via a time-limited link
• PDF export — generate a revalidation-ready summary in one click
• Offline access — works as a PWA, accessible even without a signal

How to use this template

If you are starting a new record from scratch, create one row per CPD activity and complete every field in the table above. File your evidence (digital or scanned) in a folder named by year. Review your log quarterly and check your total points against your annual target.

If you are switching from a paper record to a digital tracker, the best approach is to enter the current year's activities first, then backfill previous years when time allows.